Effective date: May 23, 2018
LOOKLOOK LTD (“us”, “we”, or “our”) operates the GIFGIF photo app “GIFGIF”(the “Service”) and corresponding website (www.gfgf.io)
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
INFORMATION COLLECTION AND USE
Description: The Service Provider shall process Personal Data in order to provide the Services
Duration of the processing activities: The duration of processing is equal to that of the provision of service.
Instructions: The following are deemed as instructions by the Company to process Personal Data: processing necessary in order to fulfill the service
Data subjects: consumers, influencers or employees
Categories of data:While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include:
Email and Mobile Numbers
The email and mobile data is only used in order to deliver the images to the people in the image. When they give GIFGIF their data they are doing so for this purpose.
This data is stored securely and only used for the initial delivery and logging to aid in our delivery of service. For example we might need to fix a bug and use the logs to do this.
The Gifs and Jpegs are hosted by GIFGIF. They are hosted on a non-password protected url, but the url is private so only people with the access to the url can find it. Subjects in the image may share the link with the understanding that it’ll will be seen by whomever they share it with. This sharing is an action that the subject takes and has the right to do since it is their data. GIFGIF won’t share the data or use it for anything other than hosting for the subjects to share.
We may seek permission to use the images in marketing, this will be done with a separate consent field when the user saves their image but is not necessary to use the service.
Images are stored use Amazon AWS, this is based in the UK. They are taken off line after 9 months and deleted after 1 year on less consent has been given to use them for marketing purposes, in which case the images will be stored will still be used in that capacity.
Numbers are stored by Twilio as part of their logging process and deleted after 28 days.
Emails given to GIFGIF so that we can send MP4s are stored by Postmark and deleted after 45 days.
We only use your data for the reason you give it to us. When you give us your mobile number or email we only use it to send you a link to your GIF. We may ask to you if we can use your image for marketing purposes and only if you say yes will we do use them. Our database does require that we log your data, as standard logging data is only kept for a maximum of 45 days.
SECURITY OF DATA
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
TECHNICAL AND ORGANISATIONAL SECURITY MEASURES
We shall include appropriate administrative, physical, operational, technical and organisational measures and other security measures designed to ensure a level of security appropriate to the risk, including inter alia as appropriate:
YOUR DATA PROTECTION RIGHTS UNDER GENERAL DATA PROTECTION REGULATION (GDPR)
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. LOOKLOOK LTD. aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.
If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
Please note that we may ask you to verify your identity before responding to such requests.
You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).
We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).
3.Collecting personal information
3.1 We may collect, store and use the following kinds of personal information:
(a)[information about your computer and about your visits to and use of this website (including [your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths]);]
(b)[information that you provide to us when registering with our website (including [your email address]);]
(c)[information that you provide when completing your profile on our website (including [your name, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details]);]
(d)[information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including [your name and email address]);]
(e)[information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including [the timing, frequency and pattern of service use]);]
(f)[information relating to any purchases you make of our [goods / services / goods and/or services] or any other transactions that you enter into through our website (including [your name, address, telephone number, email address and card details]);]
(g)[information that you post to our website for publication on the internet (including [your user name, your profile pictures and the content of your posts]);]
(h)[information contained in or relating to any communication that you send to us or send through our website (including [the communication content and metadata associated with the communication]);]
(i)[any other personal information that you choose to send to us; and]
(j)[[provide details of other personal information collected].]
3.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
4. Using personal information
4.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
4.2 We may use your personal information to:
(a)[administer our website and business;]
(b)[personalise our website for you;]
(c)[enable your use of the services available on our website;]
(d)[send you goods purchased through our website;]
(e)[supply to you services purchased through our website;]
(f)[send statements, invoices and payment reminders to you, and collect payments from you;]
(g)[send you non-marketing commercial communications;]
(h)[send you email notifications that you have specifically requested;]
(i)[send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);]
(j)[send you marketing communications relating to our business [or the businesses of carefully-selected third parties] which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);]
(k)[provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);]
(l)[deal with enquiries and complaints made by or about you relating to our website;]
(m)[keep our website secure and prevent fraud;]
(n)[verify compliance with the terms and conditions governing the use of our website [(including monitoring private messages sent through our website private messaging service)]; and]
4.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
4.4 Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.
4.5 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
5.Disclosing personal information
5.1 We may disclose your personal information to [any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors] insofar as reasonably necessary for the purposes set out in this policy.
5.2 We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
5.3 We may disclose your personal information:
(a)to the extent that we are required to do so by law;
(b)in connection with any ongoing or prospective legal proceedings;
(c)in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d)[to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and]
(e)[to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.]
5.4 Except as provided in this policy, we will not provide your personal information to third parties.
6. International data transfers
6.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
6.2 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: [the United States of America, Russia, Japan, China and India].
6.3 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
6.4 You expressly agree to the transfers of personal information described in this Section 6.
7. Retaining personal information
7.1This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
7.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
7.3 Without prejudice to Section 7.2, we will usually delete personal data falling within the categories set out below at the date/time set out below:
(a)[personal data type] will be deleted [date/time; and]
(b)[repeat as necessary.]
7.4 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:
(a)to the extent that we are required to do so by law;
(b)if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c)in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
8. Security of personal information
8.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
8.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
8.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
8.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We may notify you of changes to this policy [by email or through the private messaging system on our website].
10. Your rights
10.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a)the payment of a fee (currently fixed at GBP 10); and
(b)the supply of appropriate evidence of your identity [(for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address)].
10.2 We may withhold personal information that you request to the extent permitted by law.
10.3 You may instruct us at any time not to process your personal information for marketing purposes.
10.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
11.Third party websites
11.1 Our website includes hyperlinks to, and details of, third party websites.
11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
13.3 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
13.4 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
13.5 We use [only session cookies / only persistent cookies / both session and persistent cookies] on our website.
13.6 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
(a)we use [cookie name] on our website to [recognise a computer when a user visits the website / track users as they navigate the website / enable the use of a shopping cart on the website / improve the website's usability / analyse the use of the website / administer the website / prevent fraud and improve the security of the website / personalise the website for each user / target advertisements which may be of particular interest to specific users / [describe purpose(s)]];
(b)[repeat as necessary.]
13.7 Most browsers allow you to refuse to accept cookies; for example:
(a)in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
(b)in Firefox (version 39) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and
(c)in Chrome (version 44), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.
13.8 Blocking all cookies will have a negative impact upon the usability of many websites.
13.9 If you block cookies, you will not be able to use all the features on our website.
13.10 You can delete cookies already stored on your computer; for example:
(a)in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
(b)in Firefox (version 39), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and
(c)in Chrome (version 44), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".
13.11 Deleting cookies will have a negative impact on the usability of many websites.
14.Data protection registration
14.1 We are registered as a data controller with the UK Information Commissioner's Office.
15. Our details
15.1 This website is owned and operated by GIFGIF LTD.
15.2 We are registered in SCOTLAND under registration number SC 511690, and our registered office is at4 POLWORTH GARDENS, EDINBURGH EH11 1LW.
15.3 Our principal place of business is at UNIT 6B, 78 ALBION RD, EDINBURGH EH7 5QZ.
15.4 You can contact us by writing to the business address given above, by using our website contact form, by email to [email protected]